Automating Candidate Intake for Faster Placements
By automating intake and admin work, JongLeren freed recruiters to focus on what matters most: matching the right students with the right internships.
The Challenge
JongLeren's intake process was draining recruiter time and slowing down placements. Each candidate journey required multiple touchpoints, a 40-minute intake call, and another 30 minutes of manual CRM updates. Recruiters often discovered halfway through that a candidate wasn't even eligible, creating frustration, lost time, and inconsistent data.
Our Approach
We redesigned the intake workflow from start to finish:
- Process audit to identify inefficiencies
- Automation: online candidate forms with instant eligibility feedback, AI transcription of intake calls, CRM auto-updates, and auto-generated candidate PDFs
- Training & onboarding so the team could confidently adopt the new system
- Continuous optimization to refine the workflow
The Results
~40h
Time saved per month
Each intake cut from 70 minutes to 20-30 minutes
90%
Error reduction
Fewer lost notes, missing info, and manual mistakes
~€1,200
Cost impact per month
Equivalent of saved cost in recruiter hours
100%
Team impact
Higher-quality candidate data and faster placements
“We are very impressed with the outcomes of the intake calls.”
